UK-London: graphic design services

2008/S 145-195653

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

The Natural History Museum, Cromwell Road, Contact: Finance Department, Attn: Mr J Baker, Procurement Manager, UK-London SW7 5BD. Tel.  020 79 42 54 16. E-mail: j.baker@nhm.ac.uk. Fax  020 79 42 54 00.

Internet address(es):
General address of the contracting authority: www.nhm.ac.uk.

Further information can be obtained at: As in above-mentioned contact point(s).

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

Education.
Other: National Museum.
The contracting authority is purchasing on behalf of other contracting authorities: yes.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION

II.1.1) Title attributed to the contract by the contracting authority:

UK-London: the natural history museum design framework.

II.1.2) Type of contract and location of works, place of delivery or of performance:

Services.
Service category: No 1.
Main place of performance: Inner London.

II.1.3) The notice involves:

The establishment of a framework agreement.

II.1.4) Information on framework agreement:

Framework agreement with several operators.
Maximum number of participants to the framework agreement envisaged: 20.
Duration of the framework agreement: Duration in months: 36.

II.1.5) Short description of the contract or purchase(s):

The objective is to provide experienced and innovative design services to the Museum using a framework agreement. Design companies and individual designers will form a pool of design services from which the Museum will choose to work on its programme of temporary and permanent exhibitions. The work will require Exhibition Design in a public and museum environment, Interior design in public spaces, Retail and Catering Design, Exhibition and Print Graphic Design, Multimedia Design which is to be applied across print, web and media platforms, and Lighting Design.
The work will consist of projects ranging from design concept only and projects requiring concept to completion.
Graphic design services. Interior design services. Specialty design services. Design-modelling services. Museum-exhibition services.

II.1.6) Common procurement vocabulary (CPV):

78225000, 74840000, 72242000, 92521100, 74842000.

II.1.7) Contract covered by the Government Procurement Agreement (GPA):

II.1.8) Division into lots:

No.

II.1.9) Variants will be accepted:

No.

II.2) QUANTITY OR SCOPE OF THE CONTRACT

II.2.1) Total quantity or scope:

The potential scope of current known work consists of several annual temporary and touring exhibitions and a variety of concepts for future permanent installations.

II.2.2) Options:

II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT

III.1.1) Deposits and guarantees required:

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4) Other particular conditions to which the performance of the contract is subject:

No.

III.2) CONDITIONS FOR PARTICIPATION

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2) Economic and financial capacity:

Information and formalities necessary for evaluating if requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking′s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

III.2.3) Technical capacity:

III.2.4) Reserved contracts:

No.

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1) Execution of the service is reserved to a particular profession:

No.

III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE

IV.1.1) Type of procedure:

Accelerated restricted.
Justification for the choice of accelerated procedure: Due to the urgency in meeting deadlines for design concepts and completion of approved projects on restricted budget planning the standard procedure would be impractical. To assist in forward planning and establishing design concept / exhibition packages for potential sponsors. Also to make best use and current availability of staff on short term contracts to carry out related projects.

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:

IV.1.3) Reduction of the number of operators during the negotiation or dialogue:

IV.2) AWARD CRITERIA

IV.2.1) Award criteria:

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.2.2) An electronic auction will be used:

IV.3) ADMINISTRATIVE INFORMATION

IV.3.1) File reference number attributed by the contracting authority:

IV.3.2) Previous publication(s) concerning the same contract:

No.

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no.

IV.3.4) Time-limit for receipt of tenders or requests to participate:

12.8.2008 - 12:00.

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:

29.8.2008.

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender:

IV.3.8) Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:

VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

VI.3) ADDITIONAL INFORMATION:

Pre-Qualification Questionnaires (PQQ) must be completed and submitted electronically by using the BiP Delta-ets suite by the due date of 12.8.2008 @ 12:00hrs. The information and documents for this PQQ will be accessible at the following website www.delta-ets.com. To access these documents firstly register your company details and enter the following Tender Access Code (TAC) 04T927859 at the bottom of the registration page. You will be issued with a username and password. You must then log back into Delta-ets and then click on the Vault tab. If you have added the TAC code to your registration you will automatically view the PQQ title. Click on this link and you will be taken to the PQQ document. If you have previously registered with Delta previously, please follow the link shown and click on the ′Delta-ets Home′ tab instead. This will redirect you to the home page where you can log on using your existing username and password. Please then enter the TAC code into vault and you will then be able to access the PQQ document. Please check that you are able to access this online PQQ document.If you experience problems, please contact the Delta helpdesk @ helpdesk@delta-ets.com or call 0845 270 7050 for further assistance. If you have registered and have forgotten your Username and Password, please click on the forgotten password link on the Delta-ets homepage. Please ensure that you allow yourself plenty of time when responding to this PQQ prior to the closing date and time. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents using WinZip or WinRar. Please keep your username and password secure, and do not pass it to any third parties. Your PQQ MUST be completed and submitted electronically by using Vault through BiP Delta-ets by the due date detailed above. Hard copy or emailed PQQ responses will not be accepted. The Natural History Museum will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded. The Natural History Museum is subject to the provisions of the Freedom of Information (FOI) Act. If the tenderer considers that any information supplied by them is either commercially sensitive or confidential in nature, then this should be highlighted or marked accordingly and the reasons for it′s sensitivity given. In such cases, the relevant material will, in response to FOI requests be examined in the light of the exemptions provided for in the Act. The contract will be subject to English law. The Natural History Museum reserves the right to annul the tendering process and not award a contract.

GO reference: GO 08072504/01.

VI.4) PROCEDURES FOR APPEAL

VI.4.1) Body responsible for appeal procedures:

VI.4.2) Lodging of appeals:

VI.4.3) Service from which information about the lodging of appeals may be obtained:

VI.5) DATE OF DISPATCH OF THIS NOTICE:

24.7.2008.